ProjectManager is award-winning software that can help you plan, manage and track your events. You can read weekly blogs, guides and download free event planning templates for Excel and Word.

We have free templates for every phase of a project. Below, we collected 10 free event planning templates that you can use to propose, plan and manage your next event.

Every event starts as an idea. Someone or some organization wants to have an event and puts out requests for proposals RFPs. Convincing that potential client is where our free event proposal template for Word comes in. It gives you the space to prove to stakeholders that you can do what they need to deliver a successful event.

This free event template is broken up into customizable sections. This free event proposal template should seal the deal for you. No different than any other type of project plan, the free event planning template identifies resources and includes phases to make it easier to manage.

Open the software in the Gantt chart to organize your event tasks and add resources and associated costs. You can even make assignments, attach files and add descriptions, tags, priority and more. Everything you add to the spreadsheet populates on a visual timeline so you can see the event in one place, adding milestones and linking dependent tasks to avoid delays.

Get started with ProjectManager today for free. If your financial forecast is off, then you could possibly be out a large sum of money. It could be enough to make the whole event a loss for you.

To avoid that disaster, you need to use our free event budget template for Excel. This allows you to more accurately estimate the costs of the event before you commit to it so you can make a profit and not lose money. Our free budget template lets you collect costs, such as those associated with labor, any consultant fees you might have, raw materials and more.

Of course, no two events are exactly alike. You can add things like marketing and promotions or anything else that might be missing from the template to ensure you come up with an accurate figure. There are even columns to track your actual budget against your planned budget to keep on track.

Just like the event plan, there are deadlines, resources and costs involved. Our free event marketing calendar template for Excel helps you put all those ducks in a row.

This versatile tool shows you the marketing campaign on a monthly, quarterly or yearly calendar. The deceptively simple design is very powerful for marketing management.

The template is broken up into tabs, each with the date on the left and the name of the campaign. Then you can add the cost for that task, which is a line item of the total budget. To do that, you need to compare the planned versus actual effort.

Then add who on your team is assigned to that task. Of course, all of this must be done within a certain timeframe. Events take place over a specific time, day or days. Marketing materials have been sent out with the time of the event and nothing is going to change that.

Producing that event on time means you have to schedule wisely. Using our free event timeline template for Excel can help you make sure that everything is done when it needs to be done.

With our event timeline, you have two parts. On the left is a spreadsheet, again fully customizable, in which we have four columns. There you can list the tasks, start dates, end dates and duration.

On the right is a visual timeline, like a Gantt chart , which automatically populates the timeline for your event. You can make phases different colors to make them easy to discern as you get an overview of the event plan in one place. Visualize your event plan in a timeline. Easily see which tasks depend on others and remove blockers before they cause scheduling issues.

Share status updates and event progress right from the project. Use milestones to track planning progress. Manage day-of tasks and event plans in real-time—from anywhere—with the mobile app. Our event planning template is pre-populated with sections and custom fields you can use to manage important event information.

You can also build out your own custom tags to keep track of event details, including:. Necessary logistical details, like when tasks should be completed and what teams are responsible for them. Here are a few templates you can use to kick off your next event:.

Event marketing plan template : Map out your event marketing efforts. Keep track of all your plans to market and promote events, from marketing campaigns and party planning to non-profit fundraising. Event timeline template : Give your event team visibility into every step—and potential roadblocks—leading up to the big day with a gantt-chart style template that lays out your event timeline from start to finish.

Event budget template: Keep track of all your event expenses, from venue costs to equipment rentals and food and beverage expenses. Simply make a copy of the template and customize it to align with your upcoming event. Start with our event planning template and customize it to meet the specific needs of your next event.

Our template comes pre-populated with sections you can flesh out or amend to align with your event schedule. Add tasks and due dates within each section to map out what your team needs to do as the event approaches. Use milestones to track major progress points and assign dependencies to indicate what tasks need to be completed before others can start.

Loop in internal team members and external stakeholders for visibility and accountability. Assign tasks to team members and invite external event contacts, such as vendors or contractors, to collaborate.

Vendor not in Asana? No problem—use our app integrations, like Gmail and Outlook , to turn messages and emails into actionable tasks. Use our Timeline View to see your event schedule at a high level.

Keep an eye on the planning progress to ensure the event schedule is on track, easily rearrange due dates as priorities shift, and spot scheduling conflicts before they arise.

Share progress in the template with status updates to keep your team on the same page and break down communication silos. Keep the big day running smoothly by managing your day-of schedule right in Asana and through the Asana mobile app.

Timeline View. Timeline View is a Gantt-style project view that displays all of your tasks in a horizontal bar chart. With Timeline View, you can easily track how the pieces of your plan fit together. Milestones represent important project checkpoints.

Use milestones as a chance to celebrate the little wins on the path towards the big project goal. Mark a task as waiting on another task with task dependencies.

When the first task is completed, the assignee will be notified that they can get started on their dependent task.

Or, if the task your work is dependent on is rescheduled, Asana will notify you—letting you know if you need to adjust your dependent due date as well. Project status updates. Say goodbye to sorting between multiple tools to find project status information or sitting through another meeting that could have been an email.

This makes it easy for team members to access additional project information, like your project plan, communication plan, project goals, milestones, deliverables, and more.

Ultimately, project status reports reduce your manual work, centralize information, and keep everyone up to date. With the Asana for Gmail integration, you can create Asana tasks directly from your Gmail inbox.

Any tasks you create from Gmail will automatically include the context from your email, so you never miss a beat. Need to refer to an Asana task while composing an email?

Instead of opening Asana, use the Asana for Gmail add-on to simply search for that task directly from your Gmail inbox. Turn ideas, work requests, and action items from Slack into trackable tasks and comments in Asana. Go from quick questions and action items to tasks with assignees and due dates.

Microsoft Teams. Easily connect your Teams conversations to actionable items in Asana. Plus, create, assign, and view tasks during a Teams Meeting without needing to switch to your browser.

As action items come in via email, like reviewing work from your agency or a request for design assets from a partner, you can now create tasks for them in Asana right from Outlook.

An event planning template is a reusable framework that details the steps your team needs to take to plan and execute a successful event.

Make event planning easy with templates for guests lists, budgets, proposals, spreadsheets and more. Find everything you need to make your event a success Here’s a roundup of the best free event planning document templates from RFPs to BEOs. Plus top tips to use your event planning documents wisely Planning an event means managing schedules, budgets and client expectations. These free event planning templates will help you

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Best Practices When Creating an Event Plan · Determine the objective. Determine what the client or sponsoring organization hopes to achieve with the event Every event, no matter how simple or intricate, requires advance planning and organization. Event Planning Templates. Budget Template and Planning Worksheet The canadian24houropharmacy.shop template center offers a variety of templates customizable for every industry, business, and team: Event planning samples

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attr Event planning samples ,o. It will help your Outdoor party supplies keep track of things. Plqnning you want to Eveng money or awareness? length;for this. With separate event Lists, three custom statuses, Tags, and six workflow views included in this Folder, you can organize multiple events at a time—and deliver them within budget!	Anticipate potential challenges and have contingency plans in place. Download This Template. TweenMax n. rawTime -r. What kind of insurance does the venue require? call r ;break;case 1:n. Custom Fields are where this template really hits its stride with eight categories for filtering, sorting, and grouping tasks by various budget-related items.	Make event planning easy with templates for guests lists, budgets, proposals, spreadsheets and more. Find everything you need to make your event a success Here’s a roundup of the best free event planning document templates from RFPs to BEOs. Plus top tips to use your event planning documents wisely Planning an event means managing schedules, budgets and client expectations. These free event planning templates will help you	Here’s a roundup of the best free event planning document templates from RFPs to BEOs. Plus top tips to use your event planning documents wisely Why you should use this template. Let's face it, event planning is no small feat. But with the right resources, it can be a walk in the park. Other event 11 Event Planning Templates: Customizable, Free, and Easy to Use · Template #1: General event planner template · Template #2: Event schedule template · Template
Sampoes an event plan with a sharable task Event planning samples and progress update notifications. At Free sample giveaways top of Free sample giveaways template there Free party loot bags room palnning conference plannlng so that the sheet can tracked and filed easily. In addition to using it for planning, you can distribute this sheet to the staff for organization and coordination. You can add as much event detail as you'd like by simply adding more fields to the form. Never lose sight of crucial event planning details.	Next, you can figure out what the goals and objectives of the events are. clientHeight ;else{if d. Budget Template and Planning Worksheet. Keep an eye on the planning progress to ensure the event schedule is on track, easily rearrange due dates as priorities shift, and spot scheduling conflicts before they arise. Event Venue and Vendor Templates Food Vendor Application Template.	Make event planning easy with templates for guests lists, budgets, proposals, spreadsheets and more. Find everything you need to make your event a success Here’s a roundup of the best free event planning document templates from RFPs to BEOs. Plus top tips to use your event planning documents wisely Planning an event means managing schedules, budgets and client expectations. These free event planning templates will help you	11 Event Planning Templates: Customizable, Free, and Easy to Use · Template #1: General event planner template · Template #2: Event schedule template · Template Best Practices When Creating an Event Plan · Determine the objective. Determine what the client or sponsoring organization hopes to achieve with the event 10 free event planning templates for everything from virtual happy hours to your next company-wide conference to get ahead in